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STEP BY STEP

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STRUCTURE

When you feel overwhelmed you are predominantly in an emotional state and often feel out of balance, as though one more thing could push you over the edge.

 

In order to restore balance you need to create structure, which starts by moving from an emotional to factual state.

 

You can do that by breaking your business down into a step by step process.

 

Then you have a manageable method to review issues one step at a time, before talking about solutions moving forward.

 

You can then add structure by improving your systems (step by step processes)  & communication (internal staff or external clients) via reporting, meetings etc.

 

Your systems & communication tools are the backbone of your business and can be the difference between success or endless stress. 

 

Once you take the time to review these and make them work well for you, you will be amazed at the positive lasting effective change that takes place.

Begin with the end in mind

  • Why am i doing this again? What is the purpose of this business? What do i want to actually achieve?

  • For most it's passion, profit, quality and a timely product or service but this is not the case for everyone. 

  • Get clear on why you are in business and what you actually want from it.

Let it all out!

  • The first step to improvement is acknowledgement

  • Now let's be honest about all the issues that are getting in your way and driving you around the bend! Now is the time to let it all out!

Break it down

  • In order to improve the structure, you first have to breakdown your service/products into steps eg. Construction - Sales/Design, Estimating, Council, Quoting, Purchasing etc.

  • Once you understand how your process flows you can see where it is breaking down and causing you the most problems.

Get Creative

  • Time to brainstorm possible solutions

  • It's important to slow down and look at a wide variety of options then rushing down a path that may lead you to a dead ineffective end.

  • Let's get all your ideas on the table.

Prioritise

  • Now of all these new solutions, which one is the priority, how do you decide which one is more important? Are some dependent on others?

  • This can also be a communal discussion on where the agreed focus should be placed.

Time to define

  • Now we are a little clearer about why, we need to define who, what, when and where.

  • What resources/costs people need to be involved and how long will this take

  • Now it's time to formulate a clear plan so you can see how you will get from where you are to where you want to be.

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